Workplace Experience Partner / Receptionist (Part-time) (m/f/d)

Chaos is the world’s largest 3D visualization software company, and for over 20 years has empowered artists, designers, and architects to visualize anything they can imagine. Chaos offers intuitive and powerful workflows for creatives across the entire design spectrum, including architecture, engineering, construction, product design, manufacturing, and media and entertainment. Research and development at Chaos is leading the way towards a truly comprehensive end-to-end visualization ecosystem to meet the evolving needs of existing and new customers. In 2022 Chaos merged with Enscape and acquired Cylindo. For more information, visit chaos.com, enscape3d.com, and cylindo.com.

Workplace Experience Partner / Receptionist (Part-time)

***This position is based in Sofia, Bulgaria. Applicants must have a work/residence permit for the respective location.***

Main Responsibilities:

Office Requests Support:

• Organize meetings/events, including catering, setup, AV equipment, and post-event cleanup.

• Arrange taxis, book restaurants and purchase gifts as requested.

• Conduct office tours for new employees, prepare onboarding bags, and distribute employee merchandise 

• Manage office food services (breakfast/lunch), inventory, and the food corner.

• Assist with company events like team buildings and Christmas Parties.

• Act as the Sofia location contact for requests from other offices.

Administrative Support:

• Handle sick leave and absence documentation, ensuring timely submission to P&C before payroll deadlines.

• Manage corporate discounts and maintain visibility on the intranet and chat groups.

• Monitor office perks usage (e.g., massages, food corner) and suggest improvements.

• Manage Multisport card notifications and distribution.

• Liaise with Occupational Medicine services for compliance and onboarding health documentation.

• Submit employee claims to the health insurance provider.

• Coordinate courier services and manage incoming/outgoing documents and items.

• Prepare reports (e.g., parking, office visits) and maintain databases.

• Order supplies (stationery, equipment, hygiene products).

• Handle company badge printing/programming and access control.

• Provide document assistance and postal services.

Key Behavior Skills:

• Clear verbal and written communication.

• Friendly and approachable demeanor for effective interaction with staff and visitors.

• Exceptional ability to prioritize and manage multiple tasks efficiently.

• Keen attention to detail and thoroughness in administrative tasks.

• Flexibility to handle changing priorities and unexpected tasks.

• Proactive in identifying issues and finding efficient solutions.

• Commitment to providing a positive and helpful experience for all office visitors.

• Strong support and assistance for employees, guests, and management.

• Discretion in handling sensitive information.

• Trustworthiness in managing personal and company data securely.

• Fluent English

Key Technical Skills:

• Knowledge of GSuite (Slides, Docs, Sheets).

• Ability to assist with processing purchase orders and invoices.

• Understanding of basic financial documentation and record-keeping.

• Ability to maintain and update various databases related to office administration, P&C, and facility management.

Why Chaos?

• Working for a globally recognized company for its cutting-edge products and honored with Academy Award for its contribution to motion pictures
• Working alongside talented people in an environment which fosters learning and knowledge-sharing
• Supplemental health insurance
• Flexible working hours and additional days off
• Competitive remuneration package
• Technical trainings and certifications
• Play and relax area in the office
• Special Discounts

We welcome people who value teamwork, stick to their agreements and are curious to explore new ways for achieving mastery.
If you think your profile is a good match for this role at Chaos, send us your resume and projects you have worked on.

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